Full Job Description


· Monitors the project schedule and budget.

· Reviews and processes technical submittals and RFIs.

· Generates correspondence; daily, weekly, and monthly diaries/reports; quantity calculations; meeting agendas and minutes.

· Generates progress pay estimate or reviews contractor payment application for accuracy; ensures audit proof documentation is compiled for each pay estimate.

· Identifies, evaluates, negotiates, and generates contract change orders.

· Reviews certified payrolls and extra work bills for compliance with prevailing wage laws; conducting or coordinating labor compliance interviews and documenting nonconformance.

· Coordinates and schedules materials testing and surveying services.

· Responsible for assisting the Resident Engineer with claims mitigation and dispute resolution, including but not limited to: generating independent cost estimates and scheduling impact analysis; preparing position papers; and presenting to dispute review boards.

· Provides document control oversight and performs document control when needed.

· May perform field inspections or conduct safety reviews as needed.

· Assist Assistant PMs, PMs and Senior PMs with coordination and planning of stakeholder meetings, CMR meetings, meetings with DSEs, preparation of meeting minutes and reports.

· Review of invoicing from various contracts.

· Provides administrative support to multiple project managers and staff.

· Gathers, tracks, and reports on information relevant to project assignments from multiple sources.

· Creates and maintains files and tracking tools using Excel.

· Organizes and schedules meetings and appointments.

· Produces and distributes meeting minutes, memorandums, and letters, as needed.

· Edits and reviews documents for grammar usage.

· Prepares PowerPoint presentations and handouts.

· Maintains and assists with databases.

· Designs processes to enhance work flow.

· Assists in the preparation of regularly scheduled reports.

· Other duties, as assigned.


* 1-3 years of related experience

Job Type: Part-time


  • 401(k)


  • Associate (Preferred)


  • Customer service: 1 year (Preferred)

Work Location:

  • One location

Work Remotely:

  • No